Microsoft Teams Governance

Deliver the Collaboration, Productivity, and Mobility Your Organization Needs with Impactful Teams Governance

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Effective Microsoft Teams governance marks the difference between a collaborative and successful organization and a poorly organized collaborative platform that stalls your productivity.

Microsoft Teams hosts critical organizational data that should be secure and managed at all times. To effectively work and utilize it for business productivity, collaboration, and communication success, you need to set governance policies in place to ensure that everyone across your organization is compliant with the rules and regulations of the business.

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Avoid The Risks of a Non-Governed Teams Environment

Teams’ governance ensures that the entire business, from its lowest level workers to executives, adheres to corporate policies and international regulations. It makes it possible for valuable decisions to be made and contributes to the short and long-term goals for communication, collaboration, and business processes.

Without governance, organizations stand a chance to experience the following:

Inefficient oversight and project management

Loss of confidence in business processes

Increased levels of disorganized data

Higher risk of cyber attacks

Lack of collaboration from external partners

Informational silos and disparate systems

Why You Need to Integrate Governance into Microsoft Teams

Implementing a Microsoft Teams Governance strategy delivers a modern, collaborative workplace where employees can be empowered with quality, trusted, and intelligent information that is actionable and within a secure environment.

Simultaneously, with its high-functional powers, Teams can create challenges in managing and implementing information governance controls and security policies.

Your organization needs to ensure the limitation and restriction of sprawl, loss, and team workspace obsolescence. As a result, it is critical that your organization authors information captured according to your business and corporate policies.

The Greatest Governance and Compliance Challenges

The Holistic Approach Linked to Teams Governance

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IT Governance

IT governance is the use of collective tools, processes, and methodologies that enable an organization to align business strategy and goals with IT services, infrastructure, or the cloud environment. This form of governance manages and optimizes IT to support and empower an organization to achieve its goals and objectives.
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Operational Governance

Operational governance refers to the continuous cycle or process of risk assessment, decision making, and the implementation of risk controls put in place to ensure the avoidance and mitigation of operational risk.

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Data Governance

Data governance comprises a collection of processes and strategies put in place to ensure the effective and efficient use of data within an organization. Data governance simplifies your data, secures it, and ensures that organizations comply.

Give Your Organization A Best Practice Model

5 Ways You Can Implement Governance
1
Create Granular Teams Policies

Ensure authorized access and set clear user expectations on Teams by implementing stringent controls on how your organization’s Teams channels are named and classified; whether they are private or public, and if you want to include external partners to access and collaborate on the platform. You also have the power to decide who has control and administrative rights.

2
Define Roles and Responsibilities

Keep in mind that organizational collaboration needs to be a controlled process. To successfully do this, you should have clear roles and responsibilities. An administrator can modify teams and define roles for other users, and an owner can create, edit, or delete a team, add members, and change their permissions. A member can join teams, create channels, and request to add other members

3
Maintain Teams Lifecycle Management

To avoid teams sprawl and other forms of clutter, your organization should detect inactive, irrelevant, or unnecessary Teams workspaces. You can configure group expiration policies, archive, delete or preserve your data, to automatically manage the lifecycle of the Teams, according to your organization’s needs.

4
Prioritize Security and Compliance

Adhering to governance regulation should not be a challenge and can be supported by the beneficial functions of the Microsoft platforms. Your organization can use advanced capabilities for reporting and auditing, as well as security and compliance capabilities, which can be configured to help you comply with your requirements.

5
Automate Governance Processes

Even if your Team’s governance strategy is robust, you may find yourself unable to handle the growing volume of users, and the overflowing of information and data. To better manage and control this, you can consider platforms like the Business Applications Power Automate platform, which will facilitate streamlined processes and templates.

Use Cases for Microsoft Governance Across the Organization

Understanding the Landscape of the Organization’s Workload

Obtaining real-time reports is important to understanding ownership, the magnitude and size of your organization’s workload, your data lifecycle, and where everything is located.

Early Identification and Challenges with Information Sprawl

The larger your team, the more difficult it becomes to be impacted by a growing user database. You can avoid Team duplications, obsolete data and increase governance with effective governance.

Protecting Sensitive Business Data

Avoid vulnerability and the risk of having your business data, accessed by unwanted persons and entities. You can implement good governance by managing internal and external access and participation.

Advanced Information Data Maintenance

Having an information Lifecycle is important and will help you in planning around the relevance of data, its use, and whether it’s needed for your current or future business goals.

Powerful Benefits of Information Automation

Efficient processes, reduced user admin responsibilities and higher information manageability

Increased visibility empowered by administrative rights, organized auditing and reporting structures
Create a culture of transparency enabled by informational accountability
Reduced costs from increased process efficiency, reduced storage costs, and more focused information security strategy
Minimized waste, risks, and mismanagement through good management of business-critical data
Increased discoverability and reuse of information, leading to reduced frustration and increased employee productivity

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